Administrative Support V

This is opportunity will be covering a temporary leave in a vital role for the Calgary Corridor Medical Affairs, delivering comprehensive, time sensitive, and confidential administrative and business support across a complex portfolio. As a key member of the Medical Affairs team, this role supports leadership and core operational functions including medical staff recruitment. The successful candidate will be a highly organized, detail-oriented professional with strong judgment and the ability to thrive in a fast paced, dynamic environment. Key Responsibilities: Provide advanced administrative support to senior leaders, managing calendars, scheduling, logistics, and travel. Respond to daily inquiries from internal and external stakeholders, requiring an in depth understanding of AHS and Medical Affairs processes, systems, and workflows. Maintain accurate filing systems, records, and documentation, and develop new processes and tools to enhance efficiency. Coordinate action requests, track deadlines, and ensure timely follow up and resolution. Prepare meeting agendas, support meeting logistics, attend meetings, record minutes, track action items, and compile relevant background materials. Prepare, reconcile, and track expense reports and P Card transactions. Draft correspondence, briefing materials, and supporting documents with a high level of accuracy and professionalism. Ensure compliance with AHS policies, financial procedures, and administrative standards.

As an Administrative Support V, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

Completion of post-secondary education (e.g. certificate in office or business administration).

Strong knowledge of AHS administrative, business, and financial management practices and a minimum of five years of progressive administrative experience. Exceptional organizational skills, with the ability to manage competing priorities and work both autonomously and collaboratively. Advanced communication, documentation, and stakeholder engagement capabilities. High level of discretion, professionalism, and ability to manage confidential information. Demonstrated advanced proficiency in the use of personal computers and various network and software applications (e.g. Outlook, Share Point, Teams, Word, Excel, Power Point, Access).

Strong knowledge of Medical Affairs governance framework, organizational structure, systems, and strategic relationships.