Administrative Support V

Reporting directly to the Patient Care Manager, Orthopedic Surgery Centre, Royal Alexandra Hospital, we are currently seeking a highly capable and proactive employee to fulfill the staffing liaison role. In this role you will be responsible for delivering exceptional staffing and scheduling support to the surgical suite and inpatient units. You will undertake a range of administrative duties including but not limited to managing daily flowsheets and all timekeeping related forms (e.g., OT/ On Call/ Callback) to the PSS Team, ensure all time off requests are entered properly as per the collective agreement. Ensuring the provision of staff for the for immediate, next day, and future needs, ensure daily unit staff baselines are satisfied, build up reports and audits. Meet regularly with the unit managers to discuss requests and vacancies within the portfolios. Including vacation planner entry. As an Administrative Support V Staffing Liaison, you will require advanced administrative or specialized skills and knowledge to support complex procedure, practices, and initiatives that may impact staff schedules and safe patient care within the program. This position works autonomously, demands strong written and verbal communication skills, and excellent working knowledge of the ESP Scheduler Program and the new Workforce Management System. The Staffing Liaison provides support to the unit managers by ensuring scheduling data is recorded correctly in a timely and accurate manner in ESP. This may include building and managing excel spreadsheets to capture data trends within the program as well as reviewing reports daily to capture and ensure the staffing needs of the unit are addressed. A hybrid work arrangement is available; however, onsite attendance is required multiple days per week to support daily staffing operations and collaboration with unit managers.

As an Administrative Support V, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

Completion of post-secondary education (e.g. certificate in office or business administration).

Experience with the WFM Scheduler Program, staff scheduling. Experience demonstrating the use of related scheduling applications. 1 year of full-time previous equivalent experience in a WFM Staffing Services Office within the past 5 years. Timekeeping experience in WFM. Microsoft Excel and Word. Ability to work independently with minimal supervision.

As Required.