Administrative Support IV

This position reports to the Site Director, Facilities Maintenance & Engineering (FME), University of Alberta Hospital (UAH), the Administrative Support IV provides advanced level administrative support for the Cross Cancer Institute (CCI)/UAH FM&E teams. Responsible for performing a wide range of duties for the CCI/UAH Facility Management as required, including detailed data entry and detailed clerical work for the CCI and/or UAH Facilities Maintenance and Engineering office. The position is responsible for calendar management, preparing materials, meeting preparations, arranging meetings, take type and disseminate meeting minutes as required. Support, financial activities such as invoicing, expense claims and payroll duties, and file management. The incumbent must exercise judgment, discretion and independent decision making across a spectrum of activities that may include budgeting and accounting, contract management, internal and external relationships, and administrative duties. The Administrative Support IV is expected to work independently within established guidelines and procedures. This position may be required to work at other AHS facilities within the Edmonton Zone. Provides first line of contact and responds to a large number of diverse telephone inquiries to from the Cross Cancer Institute (CCI)/UAH staff, onsite University staff; internal/external contractors and consultants regarding equipment repairs, etc. Receiving the maintenance calls and directing the proper maintenance personnel to the area in question. This position works closely with UAH Maintenance Planner, Technicians and staff to maintain system integrity (enters new asset records, equipment history and specifications as necessary). Time entry, payroll and Maintains daily absence information for comparison to all time entered each pay period.

As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

Some post-secondary education.

Post-Secondary education required (e.g. course (s) in office or business administration). Completion of an Administrative Professional diploma, certificate, or associate degree in business administration, office administration, human resources, or a related field. Experience in facilities, industrial/hospital/health care or other relevant and technical settings in Facility Operations or Maintenance is required. Intermediate knowledge of computer technology and applications including but not limited to: MS Word, MS Access, MS Excel, MS Outlook, MS Visio, MS OneNote, MS PowerPoint are essential. Demonstrated competency in Timekeeping/Approval is required.

CPS (Certified Professional Secretary). CAP (Certified Administrative Professional). Any Safety related courses.