Administrative Support IV

Reporting to the Care Manager, the Administrative Assistant IV provides administrative support to the multidisciplinary team and other stakeholders while utilizing enhanced administrative skills. Responsibilities include processing admissions and discharges, scanning and filing documents, processing mail, answering the switchboard, performing reception duties, and performing data entry. This role also involves coordinating and scheduling meetings as well as recording meeting minutes. The Administrative Assistant is responsible for processing financial transactions, creating and maintaining patient electronic charts, scheduling staff, managing payroll enquiries, preparing reports, and fulfilling various information management and reporting requirements specific to the area. Lloydminster is Canada's only border city, offering breathtaking sunrises and sunsets, vast farmlands, and rolling river hills. The community is culturally diverse with a welcoming and inclusive atmosphere that celebrates people from all backgrounds. It features a vibrant mix of locally owned boutiques, spas, and restaurants, along with a variety of businesses and amenities. With over 35 parks, multiple recreation centers, splash parks, and extensive walking and biking trails, Lloydminster provides both the charm of small-town living and the convenience of a diverse, well-equipped city.

As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

Some post-secondary education.

Post-secondary certification in Medical Office Administration, Unit Clerk or equivalent required. A strong commitment to providing Patient and Family Centered Care is essential for this position. Exceptional communication and organizational skills with the ability to prioritize in a fast-paced environment are essential. Strong computer skills and proficiency in Connect Care as well as Microsoft Office Suite (Excel, Word, Outlook and Teams) required. (The incumbent may be required to complete and pass a Microsoft Office skills assessment). Ability to work independently and be self-directed. Strong interpersonal skills to work as part of a team. Ability to type at least 55 words per minute. (The incumbent will be required to complete and pass a typing assessment). Fluent in written and spoken English. Excellent attendance record, reliability, and personal suitability must be demonstrated through employment references. Previous experience with timekeeping and WFM. Previous experience with calendar management, minute-taking, and creating agendas. Previous experience with basic accounting.

Previous scheduling experience (health care scheduling preferred). WFM knowledge preferred. Recruitment (RMS) knowledge is an asset.