Administrative Support IV

JOIN OUR TEAM in Urgent Care Clinic as an administrative team member. Our integrated clinic offers urgent care to meet a wide range of patient needs. We offer extended hours for non-life-threatening concerns that require same-day or evening attention Our collaborative multidisciplinary team works together to deliver comprehensive, accessible, and compassionate care. Are you ready to step into a role where your work helps everything come together? As the Administrative Support IV, you'll provide direct administrative and professional support to ensure the effective and efficient operation of the administrative office. Your responsibilities will include, but are not limited to, staffing services for the Urgent Care Clinic, calendar management (scheduling meetings, appointments, and teleconferences), transcribing documents such as meeting minutes and agendas, compiling statistics, drafting confidential correspondence, preparing travel expenses, assisting with the recruitment process (RMS), and offering ongoing administrative support. Make a meaningful impact behind the scenes. APPLY TODAY and support the care that makes a difference.

As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

Some post-secondary education.

Minimum 2 years related experience in an administrative position, along with intermediate to advanced proficiency in computer applications such as Microsoft Word, Excel, Outlook, Visio, and PowerPoint, and the ability to quickly learn new software programs. Minute-taking expertise or completion of a recognized minute-taking course is required. A demonstrated ability to prioritize workload, meet fixed deadlines, and manage frequent interruptions in a fast-paced, multidisciplinary, and time-sensitive environment. Strong written and verbal communication skills, critical thinking, flexibility, and organizational abilities are required. Must possess the ability to maintain a high level of confidentiality. Adaptability to shifting priorities and attention to detail are crucial, as are effective interpersonal communication and customer service skills, cross-cultural sensitivity, and the capacity for self-direction and autonomous practice. An equivalent combination of education and experience may be considered.

Experience working in an Urgent Care setting is an asset. Familiarity with the Recruitment Management System (RMS) would be beneficial and support success in this role.