Administrative Support IV

Assisted Living Alberta is dedicated to enhancing care in the community, helping people be healthy, well and independent in their homes and communities. Continuing Care Edmonton Zone (CCEZ) provides services through five main program areas: Home Living, Supportive Living, Facility Living, Palliative Care and Transition Services. The Administrative Support IV is a multi-skilled position that works with a diverse team of individuals in a fast-paced environment. Working under minimal guidance and direction, this position provides support to the entire Continuing Care portfolio. This position assists staff with purchasing equipment & supplies as well as managing a wound vac fleet & other general administrative support activities. Excellent skills in Word, Excel and PowerPoint including data entry, formatting, creating presentations and proof-reading documents (grammar, syntax, & spelling) is required. Experience working with iProcurement, SharePoint, & managing wound vac fleets is considered an asset. Familiarity with ALA policies and procedures is a benefit. This position has several physical demands, which are detailed under Additional Required Qualifications. Processing & managing various types of requests that come into the service queue & inbox (e-Facilities, surplus, furniture requests, etc.). Purchasing & receiving equipment & supplies in iProcurement. Maintaining inventory levels of equipment & supplies, including asset tagging. Managing the Continuing Care wound vac fleet. Calendar scheduling, shared drive maintenance, document creation & tracking, assisting in producing and developing procedures. Running reports, compiling, & formatting data. Supporting Continuing Care Business Intelligence with data submissions through Alberta Continuing Care Information System (ACCIS). Other administrative related duties as required.

As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

Some post-secondary education.

Minimum of 3 years secretarial or administrative experience, preferably in a health-related environment. A combination of education & experience may be considered. Physical demands of the job include sitting for extended periods, lifting office/medical supplies & equipment weighing up to 30 lbs, using repetitive motions, lifting, bending, reaching, & standing for prolonged periods. Experience in supporting & leading projects. Excellent oral & written communication skills. Good organizational, decision-making & time management skills. Ability to work independently & prioritize effectively. Capacity to take initiative & oversee a variety of assignments with attention to detail. Excellent aptitude for interpersonal relations combined with an ability to interact with senior management & other team members in a professional and efficient manner. Excellent attendance record. Reliability & personal suitability must be demonstrated through your employment record or references. Ability to establish priorities, proactively identify problems & issues of concern, & develop & initiate solutions. Demonstrated skills with various computer programs including Microsoft Office (Word, Excel, Access, PowerPoint), Visio, Outlook & Internet. A sufficient typing speed is also required to meet workload demand. At the time of interview, you may be required to demonstrate your computer knowledge & proficiency by completing a hands-on assessment.

Preference may be given to candidates who have 2 to 3 years related health care experience in equipment management, including purchasing. Familiarity with the Continuing Care program. Knowledge of ALA policies and procedures. Experience with iProcurement and SharePoint.