Administrative Support II

This is an Administrative Support II position within the Billing Cash and Collections portfolio. Provides telephone and in person reception duties and a variety of mail room printing and scanning duties such as receiving, open/counting incoming mails. Sorting and scanning invoices/documents in system. Gather and prepare all outgoing mail and perform filling duties. AS II positions can be divided into specific accountabilities and tasks for Billing Cash and Collections with individuals working in one accountability area only, or in a set of accountability areas. Key Responsibilities: Receive and open daily incoming mail. Sort, count, date stamp and distribute accordingly. Review and complete daily print runs from multiple billing systems. Prepare a spreadsheet listing all cheques received. Attend to all fax received and distribute by scanning them to respective staff members. Answer telephone calls, retrieve messages and distribute to respective staff members. Perform all necessary filing functions. Gather, sort and prepare all outgoing mail for daily invoice and statement runs. Determine placement of scanned documents as per AHS retention policy. Attend to ad-hoc requests for faxing and retrieval of invoices/statements. Monitor print and mail supplies and place orders when necessary. Schedule service calls for maintenance issues with Office Hardware (mail Machine/Printer etc.) when needed. Perform other duties as assigned by Supervisors/Managers.

As an Administrative Support II, you will require administrative or specialized skills and knowledge to support procedures, practices and initiatives within a department or program.

Completion of Grade 12 or equivalent.

Minimum 3 years of experience in office environment, working with MS office (excel) and other administrative tasks.

Experience using EPIC, Meditech, HRCM and VAX applications.