Project Coordinator Job Details | Aecon

What is the Opportunity?

What You'll Do Here:

• Support project planning and coordination across engineering, procurement, construction, and subcontractors to keep work progressing to plan.
• Assist with schedule and manpower coordination, including short interval planning support, look-aheads, and coordination of constraints.
• Assist the Project Manager with cost and schedule forecasting activities by helping gather field information, reviewing trends, and supporting updates to project forecasts.
• Support project controls deliverables such as progress tracking, productivity tracking, reporting, and forecast inputs as required.
• Prepare, issue, and manage RFIs by working directly with the field to understand site issues, developing clear RFI packages, coordinating responses with engineering, and supporting redlining and closeout as required.
• Support material procurement activities by assisting superintendents with material requests, tracking purchase orders, and providing visibility on material deliveries to ensure work can be executed as planned.
• Coordinate closely with the Quality team by providing required material documentation, notifying QC when work is ready for inspection, and supporting inspection and turnover activities.
• Provide daytoday support to the Superintendent and field team by assisting with coordination, information flow, and addressing project needs as they arise.
• Help ensure accurate labour and quantity tracking by working with field supervision to confirm time and costs are charged to the appropriate cost codes.
• Maintain accurate and complete project records to support quality, turnover, and closeout requirements, including site diaries, photo records, quantity tracking, and field documentation.
• Actively participate in project safety initiatives by attending field walks, identifying potential hazards, and supporting the project team in maintaining a strong safety culture.
• Assist with document control and contract administration activities (e.g., tracking RFIs, submittals, field records, and project correspondence).

What You Bring to the Team:

• A positive attitude, strong work ethic, and a willingness to learn and develop new skills in a fastpaced project environment.
• Professional communication skills, with the ability to interact effectively with vendors, subcontractors, consultants, engineers, and clients.
• A collaborative mindset and the ability to work as part of a diverse team, supporting both officebased staff and field crews.
• Strong organizational skills, with the ability to manage large task lists, prioritize work, and follow through on commitments.
• Computer literacy with confidence using Microsoft tools; comfortable working in Excel, including creating and using basic formulas.
• Interest in leveraging technology and digital tools (including Copilot and similar productivity tools) to improve efficiency and support project success.
• Ability to adapt to changing priorities and take initiative to support the project team where needed.
• A commitment to working safely and supporting a strong safety culture on site.

Aecon fosters belonging within and across our organization. We consider all applicants for positions without regard to race, color, religion, sex, national origin, age, mental or physical disabilities, veteran status, and all other characteristics protected by law.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. Through the implementation of the requirements of the ACA and its applicable regulations, appropriate accommodations will be provided upon request throughout the interview and hiring process.

As part of our commitment to fair and transparent hiring practices, Aecon may use artificial intelligence (AI) tools to assist in screening and reviewing candidates. These tools are applied responsibly and in accordance with applicable privacy laws and Aecons AI Usage Policy. All final decisions are made by qualified Aecon team members.