Document Control Manager Job Details | Aecon

Come Build Your Career at Aecon!

Aecon delivers some of the most complex and impactful infrastructure projects from transformative transportation networks to critical energy, industrial and nuclear programs. The projects we build connect communities and power future generations. With deep roots in North America and a strong footprint internationally, Aecon brings global expertise and proudly serves public and private sector clients through its Construction and Concessions segment.

Safety Always is not only our #1 core value it is the standard that anchors our culture. We believe the most ambitious projects deserve the most committed people. At Aecon, you wont just build your career youll help build what matters to enable future generations to thrive.

At Aecon, you can count on:

• Safety Always. Our number one core value. The safety of our people, projects, partners, and stakeholders is our priority focus today and always.
• Integrity. We lead by example, with humility and courage.
• Accountability. Were passionate about delivering on our commitments.
• Inclusion. We provide opportunities where people feel valued, supported, and empowered to contribute fully.

We deliver infrastructure with purpose, and our people are at the heart of everything we do. Aecon employees are incredibly proud to build some of the most impactful infrastructure of this generation we call it Aecon Proud.

At Aecon we:

• Ensure you and your family receive the services and benefits needed to support your mental, emotional, and physical well-being.
• Are intentional when it comes to investing in your development. We help you build your career and advance your skills through our Aecon University, tuition reimbursement, and Leadership Programs.
• Are committed to creating work environments focused on mutual respect, teamwork, collaboration, and new ideas, through meaningful initiatives, training, partnerships with Veteran groups, our Aecon Women in Trades and diversity programs, as well as our Employee Resource Groups (ERGs), to ensure we are building with top talent and harnessing our collective strengths within every aspect of our culture.
• Operate responsibly by managing risk, safety, and environmental considerations across all our projects and surrounding communities.

Our success is built on the passion, expertise, and dedication of our people. Together, we embrace strong execution, innovation, and continuous improvement values that come to life through the unique talents and collaborative spirit of every team member. If youre inspired to make a difference through future-building projects, join our best-in-class team.

What Is The Opportunity?

Reporting to the Project Manager, the Document Control Manager will be a key member of the project team. The successful candidate will be responsible for defining and implementing processes, policies and procedures in order to establish document management best practices. They will also support operations through the effective management of all project correspondence through the life cycle of the project, in compliance with client requirements.

What You'll Do Here:

• Create document control guidelines and responsibilities and ensure these are executed and followed appropriately
• Implement a document management team and system in line with the needs of the organization including but not limited to project initiation for various projects within the organization
• Define and implement the tools, systems, policies and procedures necessary to effectively manage document control requirements
• Act as the main point of contact for document control with internal and external stakeholders
• Establish document management best practices and opportunities for continuous improvement
• Develop and implement work processes and procedures such as Operations and Maintenance Document Review Control, Design/Engineering Document Review Control, Correspondence Control, Contract or Vendors Data Management, Standards Management, Project Standards and Document Numbering
• Design and implement detailed work instructions to support the approved procedure
• Ensure all document management equipment (hardware, software, etc.) is effectively maintained
• Monitor staff performance and quality of work through providing coaching/mentoring and training
• If required, set up hard copy filling system with wet signature hard copy filing
• Champion the development of improved document workflows to reduce timelines

What You Bring to the Team:

• 10+ years of Document Control experience, or an equivalent combination of education and related experience
• A minimum of 10 years document control experience in a construction project/site environment with a minimum 5 years experience in a manager level document control role position on a major, complex infrastructure project
• Post-secondary school education in Civil Engineering or Business Administration; or acceptable combination of education and previous experience is considered an asset
• Proven experience and ability in all aspects of the document control function (design, implementation & management), including document management/control systems, processes, procedures, software tools
• Capacity to determine program objectives / requirements to develop standards / procedures for diverse engineering and construction document management activities
• Experience working in a fast paced and startup project environment with demonstrated capability of working under tight timelines
• Knowledge of civil engineering, operations and construction terminology is an asset
• Leader in using computerized Document Management applications/Electronic Document Management Systems (EDMS)
• Experience implementing and using Innate an asset
• Highly proficient with Microsoft Office Suite and knowledge of InEight is an asset

Wage - $90,000 - $110,000 per annum

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. Through the implementation of the requirements of the ACA and its applicable regulations, appropriate accommodations will be provided upon request throughout the interview and hiring process.

As part of our commitment to fair and transparent hiring practices, Aecon may use artificial intelligence (AI) tools to assist in screening and reviewing candidates. These tools are applied responsibly and in accordance with applicable privacy laws and Aecons AI Usage Policy. All final decisions are made by qualified Aecon team members.