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Administrative Assistant

Job title :ADMINISTRATIVE ASSISTANT
Community :FLEXIBLE
Facility :FLEXIBLE
Status :TERM SPECIFIC FULL TIME

Position Summary
Interior Health is hiring a term specific full-time Administrative Assistant to support the Primary & Community Care Transformation (PCCT) department. The term for this position is until September 30, 2022 or return of the incumbent. This location for this position is flexible within the Interior Health region.

The Administrative Assistant, Primary and Community Care Transformation provides confidential administrative support functions to the Executive Director (ED), Primary and Community Care Transformation to enhance the Executive Director’s effectiveness.

Acting as a resource to the portfolio, the Administrative Assistant establishes effective working relationships with internal and external stakeholders; supports project-specific deliverables; and takes responsibility for the overall management and administration of tracking, monitoring, and reporting processes.

The Administrative Assistant is key, along with others, to the ongoing development of work in the Transformation Initiative. Responsibilities include: providing information management and office support; preparing executive level reports and presentations; researching and responding to administrative issues and inquiries; responding on behalf of the ED to others internal and external to the organization; providing support to the various activities that occur as a result of the primary and community care transformation initiatives; and facilitating a continued culture of strong relationships, collaboration, and strategic thinking regarding the work of the Interdivisional Strategic Council (ISC).

This is a ‘hands-on’ role, so, along with your organization, attention to detail, knowledge and skills, we are looking for a candidate that can make a difference and takes pride in their career to work in our fast paced environment. You will perform within an innovative culture that’s focused on transformational change in the health care system.

Interior Health strives to create an environment where you enjoy the work you do, the place where you work, and the people around you. Along with a competitive salary, your total compensation package may include vacation, health care and dental benefits, and contributions toward your retirement pension. As a member of the Interior Health (IH) team, you'll have access to services and benefits that can help you get the most out of work while maintaining a balanced lifestyle. Our focus is on giving people room to grow, to make an impact in the lives of others.

Come and join our team….Come live, work and play where others only vacation. Make a difference. Love your work. Apply today!

Qualifications

Education, Training, and Experience:

• Completion of a post-secondary office or administrative program.
• Five years of related experience working with Integrated Health Services, IH SET, and partner organizations such as the DoFP, the Collaborative Services Committees, and the Interdivisional Strategic Council.

Skills and Abilities:

• Ability to communicate effectively, both verbally and in writing, with all levels of the organization.
• Effective report writing and presentation skills.
• Effective facilitation and conflict resolution skills.
• Ability to work effectively, both independently and as part of a team.
• General knowledge of current healthcare issues and trends.
• Ability to exercise sound judgment and effective decision-making.
• Strong teamwork skills and a demonstrated ability to deliver successful outcomes through influence and motivation.
• Knowledge of PCCT initiatives, DoFP, and the collaborative committees.
• Ability to work in a highly-structured, fast-paced, and sometimes stressful environment and to be motivated to continue improving it.
• Ability to provide guidance and direction to others.
• Highly developed organizational skills and the ability to effectively coordinate multiple functions.
• Highly technical computer skills (i.e. MS Office programs and tools like Excel, Visio, PowerPoint, and knowledge of team site and web design and management).
• Adaptability and willingness to learn new things and work with minimal supervision.
• Ability to assess procedures and affect change.
• Effective scheduling and time management skills.
• Ability to respond to changing priorities and unforeseen circumstances.
• Experience working with/engaging physicians and community groups.
• A valid BC Driver’s License.
• Physical ability to perform the duties of the position.
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