Description
The Opportunity
As part of the Wajax team, the Administrative Assistant/Receptionist is responsible for greeting onsite visitors to the branch. The incumbent will also be responsible for a variety of general duties to assist in the day-to-day office administrative requirements including ordering office supplies, booking meeting rooms, distributing incoming mail, mail merges for outgoing mail and preparing various documents within Word, Excel and PowerPoint documents
The Role
- Greets visitors, ensures safety procedures are followed regarding sign in/sign out
- Book meeting rooms and arrange for any catering required
- Responsible for document control - scanning and filling of daily customer & Vendor packing slips and transfers onto sharepoint and M3
- Ensure that all incoming mail is sorted and distributed
- Maintain and order office supplies on Grand & Toy and Unline. Including RICOH printer cartridges
- Assist with IT request as required
- Keep up to date with the contractor binder and WCB documentation
- Create and receive MRO Pos for non-inventory supplies
- Close out POS Machine and Submit a summary to AR Daily
- Invoice submission onto multiple portal platforms such as Ariba or OpenInvoice
- Update safety board in the lunchroom and streamline safety in the branch
- Conduct monthly inspections for JHSC meetings
- Coordinate evacuation and imminent weather drills
- Issue RMA’s for returned product and credits & Rebills for Inside Sales Representative and Finance as required
- Submit new customer credit applications and customer account changes through DataMesh
- Submit Min/Max request
- Investigate AP logs & AR Disputes
The Candidate
- Education: College diploma / Post secondary Education
- Work Experience: Previous office administration experience (2-3 years)
- Knowledge: Basic knowledge of Industrial parts. ISO requirement knowledge is an asset
- Proficiency: Microsoft Office, including Outlook, Excel, Word and PowerPoint
The Company
Since 1858, Wajax has been a leading industrial products and solutions provider continually innovating to serve Canadian industry coast-to-coast. We work in an extensive range of industries and core sectors of the Canadian economy including energy and renewables, food and beverage, construction, industrial/commercial, transportation, forestry, mining, metal processing, and oil and gas - to name a few. Everything we do is powered by people passionate about making a difference and who are dedicated to driving Canadian industry forward. People who provide the experience and expertise that support the industries that build our cities, power our businesses, put a roof over our heads and food on our tables.
Wajax offers a total compensation package that includes competitive pay, comprehensive benefits, learning and development, as well as some unique additional “perks.”
Highlights include:
- Competitive health and dental benefits with no waiting period for eligibility (100% employer paid premiums), plus health spending account.
- Wajax led e-learning, and product training through industry leading manufacturers.
- Exclusive discounts with a variety of manufacturers and service providers such as Ford, GM, Chrysler, Dell, TELUS, a group mortgage, home & auto insurance program, pet insurance, footwear & workwear, fitness membership, perkopolis, and more.
- Recognition program where points are earned for merchandise or gift certificates, plus cash awards.
- Company matched pension plan
- Award-Winning Health and Wellness Program
By working with Wajax, you become part of an inclusive and diverse team that is dedicated to innovation and teamwork. We are committed to employing a workforce that is representative of the diverse communities across Canada in which we do business. As an equal opportunity employer, please inform us if any accommodation is required if contacted for an interview.
As a condition of employment, final candidates will be subject to pre-screening.
\\ Together we get more done.
