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School District #22 (Vernon)

District Secretary - Human Resources - Posting #141

Vernon,BC
  • To be discussed
  • Full time , Part time

  • 1 position to fill as soon as possible

School District 22 is hiring for a District Secretary - Human Resources. You must be a self-starter and have the ability to multi-task in a fast paced environment. This a permanent fulltime position, working 35 hours per week with annual vacation entitlement.

POSITION SUMMARY:

Under the supervision of the Director of Human Resources, or designate, the incumbent performs a variety of secretarial tasks and has access to knowledge and confidential information with respect to employees and management.

POSITION DUTIES AND RESPONSIBILITIES:

Supports the posting and filling processes including preparing correspondence, maintaining information systems, coordinating and facilitating internal and external processes, assisting with employee orientations.

Prepares, processes, files and maintains a variety of records.

Monitors contractual obligations and ensures appropriate documentation is obtained and retained.

Maintains seniority reports, employee files and employee database (absence tracking, contracts, etc.) and coordinates with payroll.

Researches and prepares a variety of reports for both internal and external requirements.

Answers inquiries by telephone or in person and provides support for staff and the public.

Performs a wide variety of diverse or specialized duties.

May be required to dispatch casual staff.

Required Education and Experience:

Grade 12 plus six (6) months of a post-secondary office of business administration certificate.

Additional education in Human Resources management (equivalent to an additional six months of post-secondary education).

Two years of recent successful experience in a Human Resources position or equivalent.

Keyboarding 40 wpm.

Required Knowledge, Abilities and Skills:

Proven ability to exercise moderate judgement following established procedures to evaluate and determine the most appropriate action from a variety of alternatives.

Proven ability to seek direction when apparent solutions to problems are not within the intent of established practices.

Proven ability to communicate effectively, both orally and in writing, with staff and the public using tact and discretion to clarify and exchange information of a detailed or specialized nature.

Ability to ensure duties are performed accurately and completely.

Proven organizational skills.

Proven ability to work independently and handle inquiries with minimal direction.

Physical capability to perform the job duties in a standard office environment.

Maintains the confidentiality of sensitive information seen or heard.

Proven skills managing computer-based information systems (data input, file maintenance, data retrieval) including intermediate to advanced computer skills to accurately and efficiently utilize word processing, spreadsheet, database and communications software.

Knowledge of payroll, benefits and accounting practices would be an asset.

Knowledge of Human resources best practices, relevant legislation, collective agreements, school district policies and practices would be an asset.

WAGE : $30.59 per hour

SHIFT : 35 hours per week - permanent fulltime position

This is a union position, CUPE Local 5523 and the hourly rate of pay is set out above.

While all applicants will be considered, preference will be given to qualified applicants who self-declare Indigenous ancestry.

POSTING: #141


Requirements

Level of education

undetermined

Diploma

undetermined

Work experience (years)

undetermined

Written languages

undetermined

Spoken languages

undetermined

Internal reference No.

3763291