Job summary

Work environment

Description

Main role :

Under the direction of the Vice President Finance, you are responsible for the administrative coordination of the office. You are the image of the company in the eyes of our visitors and the first smile that your colleagues see in the morning!

 Tasks and responsibilities:             

• Welcome employees and visitors.
• Make incoming calls, respond to clients and make transfers to the appropriate people.
• Ensure on a regular basis the maintenance and cleanliness of meeting rooms and common areas of employees (kitchen).
• Receive and distribute mail and / or deliveries.
• Order catering services for meetings and events.
• Perform office orders such as, supplies, equipment, coffee, milk and food for lunches (provided to all employees).
• Processes and tenders to suppliers for current needs and special projects (activities, corporate equipment, etc.).
• Help plan meetings and team activities.
• Produce, edit and layout documents using the office suite.
• Manage the President's travel by plane and hotel booking.
• Provide administrative support to the accounting team by producing expense accounts for certain members of management.
• Provide administrative support to members of management.

 Requirements:

• Possess a similar relevant experience.
• Sense of initiative, autonomy, proactivity and anticipation of needs.
• Strong sense of organization and priority management.
• Strong ability to manage multiple files at once.
• Smiling and customer oriented.
• Discretion and confidentiality.

Why join our team:

  • A pioneer in the cross-platform mobile applications.
  • High profile consumer applications for the general public.
  • Internationally acclaimed clients.
  • A friendly and talented team working in SCRUM - Agile methodology.
  • A user-friendly environment and a great variety of social activities.
  • Modern open space offices in Old Montreal.

Requirements

Level of education

High school

Diploma

DES
Completed

Work experience (years)

3-5 years

Written languages

Fr : Advanced
En : Intermediate

Spoken languages

Fr : Advanced
En : Intermediate

Benefits

  • Coffee
  • Coffee

  • Commitment to work-life balance
  • Commitment to work-life balance

  • Employee referral bonus
  • Employee referral bonus

  • Flexible hours
  • Flexible hours

  • Insurance
  • Insurance

  • Mentoring
  • Mentoring

  • On-going training
  • On-going training

  • Public transportation nearby
  • Public transportation nearby

  • Schedule
  • Schedule

  • Social activities organized by the company
  • Social activities organized by the company

  • Vacation
  • Vacation

Equal Opportunity Employer

This employer is an equal opportunity employer committed to diversity and inclusion. We are pleased to consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veterans status, Aboriginal/Native American status or any other legally-protected factors. Disability-related accommodations are available on request for candidates taking part in all aspects of the selection process.