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Payments Specialist - 6 Month Contract

Company Description

Current Indigo employees should apply through the Internal Mobility page using your @indigo.ca email address.

Dedicated to telling stories and creating experiences, Indigo is always looking for bright, energetic and customer-focused people who can help bring our exciting mission to life in one of our more than 200 Indigo, Indigospirit, Chapters and Coles stores across Canada. We offer a variety of exciting opportunities at our retail stores, distribution centres, and home office for people who share our passions and want to be part of a dynamic and enriching culture.

WHO WE ARE

  • We love books and all things beautiful
  • We are Canada’s Cultural Department Store
  • Books are our heart and our soul and Great Books are JUST the Beginning…

We play by the following rules:

  • We exist to add joy to our customers’ lives each and every time they interact with us and our products
  • Our job is to create joyful moments for our customers
  • We treat each other the way we’d treat a valued friend
  • We inspire each other to do our best work
  • We seek to ignite creativity and innovation every day
  • We give back to the communities in which we operate

Job Description

The Specialist, Payments is responsible for supporting Indigo’s transition from cheque to electronic payments (EFT, ACH, wire) to external vendors.  This role will be responsible for identifying, proposing and executing a phased implementation plan to ensure successful vendor onboarding and appropriate controls to safeguard the Company’s assets.    

WHAT YOU’LL DO: 

  • In collaboration with Director, Finance & Accounting, identify groups of vendors to be transitioned to electronic payment; develop a corresponding implementation plan and timeline 
  • Communicate vendor onboarding plan across accounting and relevant cross-functional teams; lead initiation of contact with vendors and collect necessary banking information  
  • Review and verify accuracy of vendor authorization forms in preparation for electronic payments onboarding; challenge inconsistent information, escalating any unusual characteristics to senior leaders 
  • Execute validation checks on each vendor authorization form, ensuring banking information is valid and accurate  
  • Document all validations and verifications to ensure a proper control environment 
  • Communicate all challenges and escalate any opportunities to increase process efficiencies, if identified 
  • Track progress of implementation plan against original timeline and report on progress on a weekly basis 
  • Act as an advocate for the customer by placing them at the forefront of all decision-making and design processes 
  • Proactively identify and anticipate customer expectations and needs 
  • Embrace and seek out technology that creates high tech and high touch solutions for Indigo’s customers 
  • Challenge the status quo by consistently identifying areas for improvement, diagnosing issues and working to resolve them 
  • Model Indigo’s beliefs and convey a positive image in everything you do 
  • Celebrate diversity of thought and have an open mindset 
  • Take an active role in fostering a culture of continual learning, taking risks without the fear of making mistakes 
  • Embrace, champion and influence change through your team and/or the organization 

Qualifications

WHO YOU ARE: 

  • Post-secondary education in a related field, preferably Accounting 
  • Minimum 2 years of experience in accounting, accounts payable, or treasury 
  • Experience with banking information required for EFT, ACH, and wire payments 
  • Experience in vendor payments and/or banking  
  • Knowledge of, and experience working within control environments and importance of safeguarding assets  
  • Ability to organize and prioritize workload to meet deadlines  
  • Strong attention to detail ability to identify risky information 
  • Excellent verbal and written communication skills 

Additional Information

Indigo Books & Music is committed to treating all people in a way that allows them to maintain their dignity and independence. We believe in integration and equal opportunity. Accommodations are available upon request for all applicants with a disability throughout the recruitment process. Please contact Human Resources if you require accommodation. We will work with all applicants to accommodate their individual accessibility needs. 

WELCOME HOME

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Requirements

Level of education

undetermined

Diploma

In progress

Work experience (years)

undetermined

Written languages

undetermined

Spoken languages

undetermined