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Benefits & HR Programs Specialist

Company Description

Current Indigo employees should apply through the Internal Mobility page using your @indigo.ca email address.

Dedicated to telling stories and creating experiences, Indigo is always looking for bright, energetic and customer-focused people who can help bring our exciting mission to life in one of our more than 200 Indigo, Indigospirit, Chapters and Coles stores across Canada. We offer a variety of exciting opportunities at our retail stores, distribution centres, and home office for people who share our passions and want to be part of a dynamic and enriching culture.

WHO WE ARE

  • We love books and all things beautiful
  • We are Canada’s Cultural Department Store
  • Books are our heart and our soul and Great Books are JUST the Beginning…

We play by the following rules:

  • We exist to add joy to our customers’ lives each and every time they interact with us and our products
  • Our job is to create joyful moments for our customers
  • We treat each other the way we’d treat a valued friend
  • We inspire each other to do our best work
  • We seek to ignite creativity and innovation every day
  • We give back to the communities in which we operate

Job Description

The Benefits & HR Programs Specialist will be responsible for researching, analyzing, evaluating and administering all of the company’s Benefits and HR programs - including wellness, health benefits, retirement, disability, and other monetary and non-monetary rewards and recognition programs. Reporting to the Manager, Total Rewards, the incumbent will also assess the market, internal conditions and government regulations to ensure overall programs are current and competitive. 

WHAT YOU’LL DO: 

  • Coordinate and plan the day-to-day operations of group benefits programs  
  • Build and maintain positive relationships with all benefit plan and program providers 
  • Research and analyze plans, including medical, dental, and disability insurance, competitive practices; and recommend policy and/or program changes 
  • Support the implementation of insourced benefits administration through a new HRIS system (Ultimate Software) 
  • Support the design and development of a comprehensive benefits package to meet the needs of a changing workforce and business unit specific needs 
  • Administer and coordinate all benefit related HR programs including retirement, wellness, short/long-term disability, recognition, employee assistance, and insured benefits 
  • Serve as primary support to business, HR and employees in resolving benefits issues 
  • Proactively communicate and respond to all benefit and HR programs inquiries 
  • Review and submit all vendor invoices, resolve disputes, and report on fees and costs 
  • Ensure Indigo’s adherence to applicable laws and regulations in policies, processes and programs 
  • Maintain a working knowledge of employment legislation influencing benefits and HR programs 
  • Perform other duties as required, including the preparation of ad hoc reports, dashboards and presentations  
  • Have the ability to see the total organization with an integrated perspective 
  • Develop positive and productive peer relationships 
  • Work in a collaborative and constructive manner with team and cross functional partners 
  • Support the Manager, Total Rewards and working effectively with other members of the HR/OD team to achieve business goals 
  • Participate in the operational governance processes related to Total Rewards 
  • Model Indigo’s beliefs and convey a positive image in everything you do 
  • Celebrate diversity of thought and have an open mindset 
  • Take an active role in fostering a culture of continual learning, taking risks without the fear of making mistakes 
  • Embrace, champion and influence change through your team and/or the organization 

Qualifications

WHO YOU ARE: 

  • Minimum 5+ years of combined Benefits, HR or Total Rewards experience 
  • Bachelor’s degree in Business Administration or a related field 
  • Retail experience is an asset 
  • Demonstrated experience with understanding benefits and HR program principles and practices 
  • Additional experience in benefit program transitions preferred 
  • Knowledgeable regarding provincial leaves programs 
  • Effective communication skills, including excellent written, oral and presentation abilities  
  • Demonstrated time management skills, including the ability to adhere to schedules and manage processes; the ability to organize and prioritize work to manage timelines and to meet defined deadlines in a fast-paced work environment 
  • Strong with numbers and detail oriented 
  • Strong proficiency using Microsoft Office products, with a focus on Excel, Word and PowerPoint  
  • Customer focused with the ability to manage multiple priorities at one time while delivering results 
  • Experience using People Management Software (Ultimate Software an asset) 
  • Occasional travel may be required 

Additional Information

Indigo Books & Music is committed to treating all people in a way that allows them to maintain their dignity and independence. We believe in integration and equal opportunity. Accommodations are available upon request for all applicants with a disability throughout the recruitment process. Please contact Human Resources if you require accommodation. We will work with all applicants to accommodate their individual accessibility needs. 

WELCOME HOME

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Requirements

Level of education

undetermined

Diploma

In progress

Work experience (years)

undetermined

Written languages

undetermined

Spoken languages

undetermined