Administrative assistant

_ Montréal branch_

Under the supervision of the Controller, the Administrative Assistant works in collaboration with the Accounts Payable Receptionist, the Payroll Specialist and the Sales Department. The Administrative Assistant's main responsibility is to establish and maintain the price list and customer discounts, as well as handling communications with customers. She plays the role of administrative support for the sales department. She is also the contact person for accounts payable in collaboration with the receptionist.

OUR WORK ADVANTAGES

• Competitive salary;
• Sick days;
• Complete insurance program 100% paid by the employer;
• Group RRSP with employer contribution;
• Free parking and public transport nearby;
• Free full gym on site;
• Recognition of years of service;
• Social committee, employee discounts;
• Working hours: Monday to Friday (8am to 5pm – on site).

TASKS AND RESPONSIBILITIES

• Create and update price lists and discounts;
• Take care of promotions to be entered into the system;
• Support the IT team in the event of problems with the discount, price or specials system.
• Produce various reports for customers and representatives;
• Handle the entire process when a complaint is received from a customer;
• Draft annual agreements and manage group membership lists;
• Take care of debit notes to suppliers and follow-up on credits receivable;
• Enter invoices into the system for payment and cheque production;
• Confirm payments for imports;
• Follow up on payments to be made to avoid missing cash discounts, and be methodical about obtaining approvals;
• Manage the filing and archiving of accounts payable;
• Take care of stamping machine, supplies and maintenance;