Administrative Assistant (Non-clinical) (1035)

NOTE: Applicants must attach a resume to their application.

JOB SUMMARY:

Reporting to the Director of Hospital Activities, the incumbent provides extensive administrative support to various departments. The incumbent provides high-quality clerical, secretarial and reception services while respecting the confidential nature of their work and demonstrates discretion and diplomacy in carrying out their assigned duties. Other related duties may occasionally be assigned as required.

REQUIREMENTS:

• High school diploma or general education diploma (GED), plus an additional program in office management of more than one year and up to two years or the equivalent;
• Two years’ previous experience required;
• Good knowledge of and ability to use computer tools and office automation software (Word, Excel, PowerPoint, Outlook, Meditech);
• Ability to act as recording secretary and to write minutes;
• Ability to manage agendas and meetings;
• Ability to manage time effectively, set priorities and work productively despite frequent interruptions;
• Strong sense of responsibility and approachable personality;
• Strong planning and organizational skills;
• Ability to work independently and as part of a team;
• Physical ability to perform assigned work;
• Good work history (performance and attendance);
• Adherence to professional ethics principles, the Network’s management philosophy and organizational values;
• Adherence to Vitalité Health Network’s confidentiality rules.

• The above requirements may be verified through oral, written or practical tests during the selection process.
• Should there be no fully qualified applicants, this position will not necessarily be reposted. If you wish to be considered for this position and meet most of the requirements, you are encouraged to apply at this time.
• The employer reserves the right to shorten or extend temporary assignments for operational reasons.
• We thank all applicants. However, only those selected for an interview will be contacted.