Payroll Specialist - Remote, Quebec

Reporting to both the Senior Canada HR Manager and the NA Payroll Manager, the Canada Payroll Specialist is responsible for processing and reconciling all Canada payrolls using the payroll system software (ADP WorkForce Now).

Nature and Scope

This person works independently in close collaboration with both the NA Payroll team in the US and local HR and Finance stakeholders in Canada to process payroll for employees at Prysmian sites in Québec and Ontario as well as remote workers in other provinces. They will carry out activities related to the processing of payroll for hourly, exempt, and non-exempt paid employees, in compliance with various provincial regulations and multiple labor agreements specific to the various locations, on multiple payroll environments, while ensuring its validation. The payrolls are processed weekly, bi-weekly, and semi-monthly for 7 locations (under 1,000 associates).

Responsibilities

• Ensure processed payments to employees are within strict deadlines.
• Ensure compliance with policies, procedures, and regulatory requirements, including legislative changes and labor agreements.
• Ensure that all necessary government filings and remittances relative to payroll are made in a timely manner including but not limited to garnishments, tax slips, and taxes.
• Prepare payroll related filings and supporting documentation, such as pension, benefits, Records of Employment, and other statements.
• Calculation of manual cheques when required.
• Identify and process taxable benefits.
• Group insurance calculation of premiums, memberships, and terminations in ADP
• Pension remittances and reporting.
• Prepares various reports and records for the reconciliation of payroll weekly, monthly, quarterly, and annually.
• Respond to requests and correspondence promptly and efficiently.
• Assist employees with payroll requests and questions in a timely manner.
• Responsible for the development or implementation of payroll policies, procedures, or processes in ADP.
• Reconcile and complete Year-End Process and file all applicable tax year-end filings.

Skills

• A minimum of 5 years’ full cycle payroll processing experience in a standalone capacity
• ADP WorkForce Now, Microsoft Excel experience required; Workday knowledge considered an advantage
• Strong issue resolution, analytical, and time management skills
• Organized with an ability to balance multiple projects in a fast-paced environment while working towards strict deadlines
• Proactive with the ability to take initiative
• Can work independently or as a co-operative team member
• Maintains confidentiality
• Excellent written and oral communication skills (French and English)